Think of this as your "show me the money" calculator. Instead of pulling numbers out of thin air, you can use real data to prove how much money your work will make for a client.
Why use it? Because "trust me, you'll make more money" isn't convincing. But "based on your data, you'll make $50,000" with the math to back it up? That sells.
There are 7 different ways to calculate revenue gain, each for different situations. Pick the one that matches your situation best.
In Plain English: You tried something new with some customers and compared it to customers who got the old version. Now you want to know: "If I roll this out to everyone, how much money will we make?"
What you need:
Real example: You tested a faster checkout button with 1,000 customers who spent $120,000 total. Another 1,000 customers had the old slow checkout and spent $100,000. You have 10,000 total customers.
New checkout made: $120,000
Old checkout made: $100,000
Difference per group: $20,000
Scale up to everyone (ร10): $20,000 ร 10 = $200,000 extra revenue
In Plain English: You changed something for Group A but not Group B. Both groups' sales went up (maybe the economy is good?). But Group A went up MORE. That extra "more" is what YOUR work did.
What you need:
Real example: You improved Product A's listing. Product B stayed the same. The whole market is growing, so both went up. But Product A went up MORE because of your work.
Product A: $500k โ $620k (up $120k) โจ your improvement
Product B: $480k โ $504k (up $24k) ๐ market growth
Your impact: $120k - $24k = $96,000
(This filters out "it just happened anyway" from "you actually did this")
In Plain English: You're getting more people to your website OR more of them are actually buying. Either way, more sales = more money. Let's calculate how much.
What you need:
Real example: Your website gets 50,000 visitors per month. Currently 2% buy something ($120 average). You're going to redesign the site so 2.6% buy instead.
50,000 visitors
Current: 2% buy โ 1,000 buyers
After: 2.6% buy โ 1,300 buyers (300 more!)
Each spends $120
Extra revenue: 300 ร $120 = $36,000/month
In Plain English: You're raising the price. Super simple math: how much more per thing ร how many things.
What you need:
Real example: You have a SaaS app with 500 paying customers at $49/month. You're raising it to $59/month (they're getting new features, it's worth it!).
500 customers
Currently pay: $49/month
Will pay: $59/month
Difference: $10 more per customer
Extra revenue: 500 ร $10 = $5,000/month
In Plain English: You're offering something extra to people who already bought from you. Like "Want to add priority support for $99?" Some will say yes. Let's calculate how much they'll spend.
What you need:
Real example: You sell software to 1,000 companies. You create a "Premium Support" package for $200. You think 20% will buy it (because you surveyed them and they seemed interested).
1,000 customers see the offer
20% say "yes please!" โ 200 buyers
Each pays $200
Extra revenue: 200 ร $200 = $40,000
In Plain English: Right now, X% of your customers cancel every month. You're going to make fewer people cancel. That means you KEEP revenue that you would have lost. Keeping money is the same as making money!
What you need:
Real example: You have $100,000/month in subscriptions. Currently 5% cancel monthly (losing $5,000/month). You'll improve it so only 3% cancel (losing $3,000/month). You save $2,000/month.
$100,000 monthly revenue
Keep 2% more customers (was 95%, now 97%)
That's 0.02 ร $100k = $2,000/month saved
Over 12 months: $2,000 ร 12 = $24,000/year preserved
In Plain English: Right now you can't serve everyone who wants to buy because something is maxed out (servers, seats, hours, inventory). You're fixing that bottleneck. Now you CAN serve more people = more sales.
What you need:
Real example: Your SaaS can only handle 1,000 users (server limit). You have 1,200 people wanting to sign up! You upgrade servers so you can serve the extra 200 people at $100/month each.
Currently maxed at 1,000 users
Can now serve 200 MORE
Each pays $100/month
Demand exists: Yes (people are waiting!)
Extra revenue: 200 ร $100 = $20,000/month
(If no one wanted to buy, this would show $0 - fixing capacity only helps if demand exists)
Nobody knows the future perfectly. So you can show three versions:
๐ก Pro Tip: When pitching to a client, show them the Conservative number. If you actually hit the Baseline or Optimistic result, you look like a hero! Nobody gets mad when you exceed expectations.
Sometimes you make money but also lose some. Better to be honest upfront:
Why bother? Because showing realistic numbers builds trust. Clients respect honesty.